Retainer Services

japanese tax compliance servicesOur Retainer Services offer Japanese tax compliance services for foreign capitalized Japanese entities with a fixed fee.

This service is suitable for companies with in-house accountants that keep their books in Japan but who are looking for an English speaking tax accountant providing Japanese tax services such as the following:

  • Japanese tax compliance services including preparation of annual corporate tax returns
  • English correspondence with offshore parent companies on Japanese taxes
  • Tax consultations on withholding, consumption, or individual income taxes that may arise in the ordinary course of business, as well as corporate tax issues
  • Calculation of tax liabilities and deferred tax assets to be booked in year-end financial statements, etc.

As an optional service of the Retainer Services, we can also offer bookkeeping and payroll services with an additional fixed fee.

This optional service is only applicable if the number of employees of a company is less than 5.

If your company has 5 employees or more or need a full range of finance outsourcing, please visit the Outsourcing services.

Services Offered

Standard assistance included in Retainer Services includes the following:

  • Consulting on tax issues arising in the ordinary course of business by mail or on a verbal basis
  • Japanese tax compliance services including preparation of tax returns, reports, and applications (see below)
  • Preparing English summaries of Japanese tax returns for review by offshore parent companies
  • Calculating corporate tax liability and deferred tax assets to be booked in year-end financial statements
  • Answering questions raised by offshore parent companies regarding Japanese taxes
  • Assisting considerations regarding the introduction of employee benefit plans such as company housing plans, share bonus plans, etc.
  • Corresponding with other tax firms where tax return preparation is globally undertaken by Big4 tax firms, etc.
  • Modifying or creating Excel spreadsheets or simple Macros to streamline finance operations in your company (if necessary).

Summary of Japanese Tax Compliance Services

Tax returns and applications that Japanese subsidiaries or branches need to file or consider filing are listed below. We strongly recommend filing these forms via Electronic Tax Filing (e-Tax).

Preparation of every document listed below is included in our Japanese tax compliance services.

1. National and local corporate income tax returns

Japanese subsidiaries and branches are required to file final corporate tax returns to both national and local tax authorities, generally within two months after the end of the fiscal year. One- or sometimes two-month extensions for filing the returns can be obtained by filing the appropriate application with the tax authority, usually when a shareholder meeting will be held within three months after the year-end.

2. Consumption tax returns

Japanese subsidiaries and branches are required to file final consumption tax returns within two months after the end of the fiscal year unless the company has a tax-exempt status for consumption taxes. No extensions are allowed. Taxpayers can shorten the filing period. Consumption tax filing is generally required once a year, but taxpayers can choose monthly or quarterly filing by applying to do so.

3. Application forms for income tax convention

If a company is treated as withholding tax agent for payment to a non-resident corporation or individual, and a reduced or exempt tax treaty rate can be applied to the payment, an application form must be filed prior to the actual payment date. There are different forms and attachment requirements depending on the nature of the payment and the relevant tax treaty between Japan and the jurisdiction in which the recipient resides.

4. Applications for withholding tax exemption certificate (for Japanese branches)

Some categories of income received by foreign corporations (e.g., interest on loans or royalties) are generally subject to Japanese withholding taxes even where they are received by the corporation’s Japanese branch. However, if the Japanese branch obtains a withholding tax exemption certificate by filing a relevant application to the tax authority and shows it to those paying the income, such withholding taxes can be exempt since the Japanese branch is subject to corporate taxation by filing self-assessment tax returns later. This certificate should be renewed periodically. Note that this certificate is only relevant to Japanese branches. Japanese subsidiaries do not have to consider this application since Japanese subsidiaries are not originally subject to withholding taxes for income covered by this certificate.

5. Reports on employees’ stock options, etc., granted by offshore parent companies.

Where employees of a Japanese subsidiary or branch exercise stock options, restricted stock units, etc., directly granted by an offshore parent company, the Japanese subsidiary or branch is required to file a report summarizing the status of their actions during a year by March 31 of the following year.

6. Notifications of an ultimate parent entity

Certain multi-national enterprises (MNEs) need to file transfer pricing reports with the Japanese tax authority where consolidated MNE group revenue exceeds JPY100 billion in the immediately preceding fiscal year. Where MNEs meet these conditions, their Japanese subsidiaries or branches are required to file a notification for the ultimate parent entity to the Japanese tax authority by the MNE’s ultimate parent’s year-end and then file a master file prepared by the ultimate parent by its following year.

7. Summary withholding tax reports

A summary report for the calendar year of some payments and related withholding income tax should be submitted by January 31 of the following year, regardless of the company’s fiscal year. Domestic salary payments and professional fees to lawyers or accountants are typical examples. However, some payments to non-residents are also subject to this reporting requirement.

8. Depreciable asset tax return

Taxpayers are generally required to file depreciable asset tax returns to report depreciable fixed assets held on January 1 of each year by January 31 of that year.

9. Business premises tax return

Where a taxpayer has a business premise of a certain size (generally over 1,000 square meters and/or 100 employees) in a certain district (e.g., one of Tokyo’s 23 wards), the taxpayer is required to file a business premises tax return within two months after the end of its fiscal year. No extension is available for filing the return.

10. Other application and reports

Besides the items listed above, the filing of tax reports and application forms to apply for certain corporate or consumption tax treatment should be considered.

Fees

Our fees for the Retainer Services are generally determined based on the number of employees in your company as below. These amounts are exclusive of Japanese consumption tax.

Up to 4 employees (less than 5 employees):
JPY 60,000 per month plus JPY 180,000 for financial closing (annual total of JPY 900,000)

Up to 9 employees (less than 10 employees):
JPY 90,000 per month plus JPY 270,000 for financial closing (annual total of JPY 1,350,000)

10 employees or more:
JPY120,000 per month plus JPY 360,000 for financial closing (annual total of JPY 1,800,000)

Our fee above does not include a fee for bookkeeping.

We can offer the bookkeeping service with an additional fee of JPY 30,000 per month provided that the number of employees of a company is less than 5.

If your company has 5 employees or more and need bookkeeping and payroll services, we can provide them as part of Outsourcing services.

In general, our Japanese tax compliance services include all necessary preparation of tax returns, reports and applications for the company.

However, please note that we may charge extra fees for long-term special projects such as long-term tax audits, transfer pricing analysis or company reorganization. In these cases, we will provide a separate fee quote for your pre-approval.

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